When Should You Upgrade Your Office’s Printer

A smart office is efficient and productive, defined by its ability to streamline processes, automate repetitive workload, and better optimise resources and time. Even the simplest device can hinder work speed and quality, which smart technology effectively addresses. One of such is the multi-functional printer.

When do you make the switch to a smart one? Knowing the right time to upgrade boils down to your organisational needs.

1. Optimised office space

A well-designed and spaced office establishes a conducive and inviting work environment for employees, rid of crammed corners, obstructive walkways and tight seating arrangements. A key area office owners can look into is re-calibrating their printer space.

A multifunctional printer (MFP) can help.

An office essential, MFPs combine high-speed printing and copying, quality scanning and faxing, making them ideal ‘all-in-one’ devices for small and large offices. Moreover, these printers come with option finishing functionalities, such as 2-point stapling and binding functions. By reducing the space needed for separate machines, businesses can better optimise their office floorspace. 

Pairing these functions are an amalgamation of smart features that support printing processes. These include double feed detection sensors that prevent multiple input of papers when scanning and a ‘scan to URL’ function for transmitting large volumes of scanned data otherwise not possible via email. 

2. Robust document protection

Any smart technology puts security as priority – the MFP is no different. Unauthorised access to printer networks can greatly compromise the integrity of office systems, especially when they operate on the same network. With unpatched office printers posing as soft entry points for hackers, added security features have become necessary to protect such networks against cyber perpetrators. To safeguard your documents and avoid leaking sensitive information, opting for office printers with rigid safety mechanisms is operationally practical and an inevitable step.

The anti-virus software, Bitdefender, in our bizhub 306i/266i series, is one feature that illustrates the importance of secure print. Bitdefender fights potential attacks by automatically deleting them or alerting administrators upon detection. Paired with advanced user authentication (card, biometric or NFC), data encryption, and secure network integration, you achieve better control of your printer systems and reduce risks of external and internal threats. This is also important for MFPs that allow remote print connectivity through mobile and cloud – guarding multiple nodes in the printer network that can be entry points for hackers thus requires a robust device security system. 

3. Eco-friendly workspace

As technology improves, maintaining environmental sustainability and protection becomes necessary, which our printers pay serious attention to. From recycled outer case materials to optimised power consumption, our eco-friendly printers can support corporate social responsibility goals. Take our bizhub C4050i/C3050i series for instance.  

Is your MFP up to the mark? Evaluating your printing needs against factors such as those above can help you decide the way moving forward. While Konica Minolta’s MFPs suit a broad range of office types, choosing the right one is key to channelling the utmost level of productivity your business needs. Get in touch with our experts in Singapore to explore suitable options and customisation solutions. 

Interested to find out more about our award winning bizhub i-Series?

The i-Series houses a powerful engine, a quad-core Central Processing Unit with standard 8 GB of memory and 256 GB SSD, which allows for quick-response, high-performance operations. And, the additional combination of full-speed media printing range, high-speed one pass double feed, digital skew correction, and large capacity trays, expertly blends reliable functionality with versatile serviceability. Visit https://rethinkthefuture.konicaminolta.asia/sg/index.html to find out more.